16/09/2021
Salary still to be confirmed, and will also depend on qualifications and experience.
Starting date: 1 November 2021
Administrative assistant responsibilities:
Answer and direct phone calls
· Organize and schedule appointments and meetings
· Maintain contact lists
· Produce and distribute correspondence memos, letters, faxes, and forms
· Assist in the preparation of regularly scheduled reports
· Submit and reconcile expense reports for the certain department
· Provide general support to visitors
· Provide information by answering questions and requests
· Take dictation
· Research and creates presentations
· Generate reports
· Handle multiple projects
· Contribute to team effort by accomplishing related results as needed
· Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
· Write letters and emails on behalf of department executive
· Cover the reception desk when required
· Maintain computer and manual filing systems
· Handle sensitive information in a confidential manner
· Take accurate minutes of meetings
· Reply to email, telephone, or face to face inquiries
· Develop and update administrative systems to make them more efficient
· Resolve administrative problems
· Receive, sort, and distribute the mail
· Answer telephone calls and pass them on
· Manage staff appointments
· Greet and assist visitors to the office
· Photocopy and print out documents on behalf of department
· Provide polite and professional communication
· Implement clerical duties and administrative processes
· Conduct data entry
· Prepare and monitor invoices and contracts
· Develop and maintain filing system
Must have Advanced experience in:
-Microsoft Excel
-Microsoft Word
-Microsoft PowerPoint
-Microsoft Outlook
Requirements:
-Matric
-Have at least 2 years of administrative experience
-Must be able to work under pressure
-Organised and on the ball
