09/13/2022
Intermountain Mortgage is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, our company is looking for someone to ensure the efficient and smooth day-to-day operations of our office.
Responsibilities
· Answer and direct phone calls
· Maintain office cleanliness and organization
· Organize and schedule appointments
· Plan meetings and take detailed minutes
· Write and distribute email, correspondence memos, letters, faxes and forms
· Assist in the preparation of regularly scheduled reports
· Develop and maintain a filing system
· Connect with marketing vendors and order branded materials
· Order office supplies
· Maintain contact lists
· Book travel arrangements
· Submit and reconcile expense reports
· Provide general support to visitors
Requirements
· Working knowledge of office equipment, like printers and fax machines
· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
· Excellent time management skills and the ability to prioritize work
· Attention to detail and problem-solving skills
· Excellent written and verbal communication skills
· Strong organizational skills with the ability to multi-task
· High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
