11/23/2021
Bookkeeper / Office Coordinator
We are a growing accounting firm located in Page, AZ and are looking for an excellent member to join our team. We looked into cloning some of our own staff but unfortunately that’s not available yet... Or ethical. Either way, we need someone to join us ASAP. This position is new to our firm and we are ready with open arms for the right person to join our 4-person, soon-to-be-5 team.
We are currently seeking an office coordinator that will be primarily responsible for office operations. As the first point of contact, you will welcome clients and help them to feel comfortable and appreciated, maintain the professional atmosphere of the office, answer phones, assist clients, manage appointments and incoming documents, and update workload management information systems. This is a full-time position but accommodations for a more flexible workday may be made for the right candidate. There is a lot of opportunity for growth in this position, we do a lot of learning around here! If you are ambitious, trustworthy, ready to learn, and maybe interested in an accounting career, this is the job for you.
Major responsibilities include:
* Answer phone & greet clients in person
* Provide assistance to clients for signatures, pick-up and drop-off of information, and collection of payments
* Manage appointments and keep internal systems updated
* Scanning incoming documents and assisting in assembly of tax returns
* Assist team with client bookkeeping as needed to meet internal and external deadlines
* Bank reconciliations, data entry & bank feed linking, basic reporting
* Sales tax filing and other similar compliance requirements
* Minimal payroll processing
* Manage inbound and outbound mail
* Provide assistance to staff and owner as needed for special projects
SUCCESSFUL CANDIDATES WILL:
* Know what it means to provide outstanding customer service. Happy clients make for a happy job life!
* Not be scared of new technology and know their way around scanning software or how to use an iphone
* We will train you how to do all required tasks - but being coachable and a fast learner are imperative characteristics for this position
* Know what bookkeeping even is, why it is important to a business and feel comfortable discussing it
* Have used Quickbooks desktop, Quickbooks Online or any other accounting software at any job in the past.
* Bonus points for knowing bank feeds!
* Be enthusiastic when it comes to change, we are ever evolving and always looking for the best way to be efficient with our work
* Have excellent time management skills, and know when to reprioritize if a deadline is approaching. Our whole life revolves around various deadlines - this is very important!
* Have an ability to work independently and with minimal direction. Our entire workload is available for the whole team to see, there are no surprises when it comes to what work needs to get done next
* Consistently demonstrate ability to stay organized, detail oriented, and accurate with tasks assigned
* Be reliable and actually want to be part of the team and thrive together
HOW TO APPLY
Interested individuals should send a resume and cover letter outlining how they meet the specific requirements of the position by email by December 8th, 2021. Send to [email protected]
Job Type: Full-time, flexible schedule during off season months.
Pay: $15.00 - $28.00 per hour, depending on experience
Benefits:
* Flexible schedule
* Paid time off
* Cell phone reimbursement
* Health insurance reimbursement
* IRA Matching
Schedule:
* 8 hour shift
* Monday to Friday
* Fridays off during Off-Season months (May-August 15th and October-January 15th)
Education:
* College degree preferred but not required. Seriously, if you feel you have relevant experience do not let the absence of a degree deter you from applying!
* Bonus points if you have or have started a degree in the Accounting industry
Experience:
*QuickBooks Online: 1-3 years (Preferred)
*Administrative experience: 1-3 years (Preferred)
