Kiwi Consulting Group

Kiwi Consulting Group Outsourced accounting for startups, small businesses, and growing companies in healthcare, real estate, SaaS, and e-commerce.

From bookkeeping and payroll to CFO-level reporting, we turn your numbers into clear decisions.

Getting ready for a tax deadline is about making five specific decisions, not just handing over paperwork.When you bring...
08/31/2026

Getting ready for a tax deadline is about making five specific decisions, not just handing over paperwork.

When you bring the right numbers to the table, your advisor can actually step in and guide you on what to do next.

Swipe through to see what those five numbers are and how they shape your next steps.

If you need an extra set of hands to get everything ready, comment DEADLINE, or visit kiwiconsultant.com/contact, and we will help you work through yours.

A biweekly payroll calendar isn't as even as it looks. Twice a year, it quietly hands you a third pay run inside one mon...
08/27/2026

A biweekly payroll calendar isn't as even as it looks. Twice a year, it quietly hands you a third pay run inside one month, twenty-six payrolls instead of the twenty-four most budgets are built around.

Take a 12-person agency bringing on its first ops hire at $60,000. That salary is just the starting point once employer taxes and benefits are added, and if the start date lands in one of those bonus payroll months, the real number climbs further still, the same week as the September tax payment.

Nothing about that is a mistake, it's just three real numbers landing in the same window if nobody checks the calendar first. Timing the start date right usually solves it, and the post walks through the exact math.

Save this and check your own payroll calendar before you make the call on a hire.

And if you want help mapping out what your own month actually looks like, we're here: kiwiconsultant.com/contact

08/26/2026

How long does a real books cleanup actually take? Most owners guess wrong, in both directions, some think it's a quick weekend fix, others think it's so complicated there's no point starting early.

The video breaks down what a real cleanup actually looks like, stage by stage, and shows exactly where the real cutoff falls once you count backward from the September 15 filing deadline.

If you watch it and realize your own timeline is already tight, that's worth a conversation sooner rather than later, not something to sit on until the deadline is right on top of you.

Save this for reference, and if you want a second set of eyes on your own cleanup, we're here: kiwiconsultant.com/contact

A creative agency found out four weeks ago that their books were overstating income by $27,000. Duplicate entries sittin...
08/25/2026

A creative agency found out four weeks ago that their books were overstating income by $27,000.

Duplicate entries sitting in an account called Undeposited Funds had been quietly inflating every report built on top of it, no math error involved, just a number that got entered twice.

That's easy to miss, because the tax estimate formula, last year's bill divided by four, is completely correct. It just doesn't check whether the number feeding it is real.

Here are three specific things worth checking this week. Open your Undeposited Funds account and look for two entries with the same amount posted close together, that's usually what a duplicate looks like. Pull your bank deposits for the quarter and compare the total to what your books show as collected. And pick one month, then check your payroll register line by line against what actually left the account.

Save this and run the checks before you set your September number aside.

And if you ever want a second set of eyes on your books, we're here: kiwiconsultant.com/contact

Your September tax payment assumes the same year you had back in April. For a lot of owners, that assumption is already ...
08/24/2026

Your September tax payment assumes the same year you had back in April. For a lot of owners, that assumption is already out of date.

If September's number is just last quarter's figure carried forward, it may be higher than what is actually owed today. Between the uneven spacing of IRS deadlines and new 2026 deductions taking effect mid-year, a tax estimate built in the spring rarely matches your reality in the fall.

Instead of just resending last quarter's figure, there is a quick two-minute check you need to run first. Swipe through the images to see exactly why the number drifted and the two exact steps to take with your books and your accountant right now.

Save this and run the check this week. Are you running your books on standard calendar quarters or following the IRS schedule? Let me know below.

If you ever want a second set of eyes on your own numbers, we're here: kiwiconsultant.com/contact

More practices are asking whether to leave insurance behind. Almost none are asking the number that answer depends on.A ...
08/20/2026

More practices are asking whether to leave insurance behind. Almost none are asking the number that answer depends on.

A payer's advertised rate is not what a visit actually nets you, billing, denials, and follow-up all take a bite first, and that bite is different for every payer.

One real example: a physician working an identical schedule on a different day of the week brought in $80,010 more a year, same procedures, same patients, just a different payer mix that day.

So know what each payer actually nets you before the bigger question gets answered.

If you ever want a second set of eyes on your own numbers, we're here: https://buff.ly/sgrED5x

The deadline to set up a retirement plan like a cash balance plan is the same as your filing deadline. So why do people ...
08/18/2026

The deadline to set up a retirement plan like a cash balance plan is the same as your filing deadline. So why do people still miss it?

Because the date on the calendar isn't the real constraint. What's needed before that date, actuarial calculations, plan documents, a properly set up trust, takes real time, and if you start that process two weeks out, you'll miss it in practice even with time left on paper.

Save this so you know exactly how much time you actually have.

AI can answer a pricing question in seconds now. However, it still can't tell you if your margin numbers are real.More o...
08/17/2026

AI can answer a pricing question in seconds now. However, it still can't tell you if your margin numbers are real.

More owners are using AI to move faster on pricing, hiring, and spending calls. That's genuinely useful, but the tool only works with what it's given.

If the books it's pulling from are out of date, AI just returns a fast, confident version of the same guess. A bad hire alone still costs small businesses $15,000 to $17,000 on average.

Swipe through for where this shows up most.

An agency owner who has been growing year over year described their runway if a client were to walk away as 1–2 weeks. N...
08/14/2026

An agency owner who has been growing year over year described their runway if a client were to walk away as 1–2 weeks.

Not a great amount of time in the grand scheme of an agency's growth.

Their revenue increased year over year, and the stress was on how thin their runway stayed the whole time.

The standard runway recommendation is between three and six months' worth of expenses in cash on hand, and while that's ideal, agencies rarely have either consistent revenues or diversified streams.

Swipe to see the three factors that dictate where in this spectrum your agency should fall.

A client can churn for reasons unrelated to your performance. Sometimes it is an acquisition, a new investor with a pref...
08/12/2026

A client can churn for reasons unrelated to your performance. Sometimes it is an acquisition, a new investor with a preferred vendor, or a shift in strategic direction unrelated to your role.

Good work will often retain clients, but revenue concentration matters more than how strong the relationship feels.

Most agency owners I speak to can name their largest client, but few could tell you the percentage that client represents of total revenue.

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