Rice Accounting & Financial Services, LLC

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Rice Accounting & Financial Services, LLC Virtual payroll management for business owners in Mississippi and beyond. Message me. 💛

I am Consandra Rice — a financial professional with 19 years of experience in accounting, bookkeeping, and tax services. I am Mississippi born and raised, and I built this firm virtually so I could serve business owners right here at home and across the country. I am passionate about helping people understand their money and build businesses that actually work for them. When I am not working you can find me working out, traveling, enjoying family, or working on my goal of finally learning how to swim and skate. 😄

If you have employees, don’t wait until January to find out your payroll has a problem.Take a few minutes to check:- Are...
10/13/2026

If you have employees, don’t wait until January to find out your payroll has a problem.

Take a few minutes to check:

- Are names, Social Security numbers, and addresses correct?

- Did you add every new employee who worked this year?

- Did you mark employees who no longer work for you as inactive or terminated?

- Were bonuses, commissions, reimbursements, garnishments, and other deductions entered correctly?

- Have all payroll tax payments been made?

- Were your quarterly payroll tax reports filed so far this year?

- Do your payroll reports match what your employees were actually paid?

- Do you have a total of what you paid each contractor, and a W-9 on file for each of them?

Finding a problem now gives you time to fix it before W-2s and 1099s are prepared. W-2s and 1099s must be sent to employees and contractors by February 1, 2027. One missing address or wrong amount can turn into a last-minute scramble.

Not sure if your payroll is clean? Send me a message and we’ll take a look.

Rice Accounting & Financial Services

09/21/2026

92% of Subcontractors Have Floated Payroll

92% of surveyed subcontractors have floated payroll while waiting on a customer to pay.

28% do it most months.

Source: Contractor Magazine, September 4, 2026

If that sounds like you, you're not alone. And it's not just an HVAC thing. I see it in every kind of business.

Think about it. Payroll is due Friday. Payroll taxes, insurance, fuel, and suppliers are due too. But your customer's check? Still on the way.

Some businesses have money set aside to cover it. Some are still building that up. Some are growing so fast the cash just can't keep up. That doesn't mean you're doing something wrong. You're just at a different place in your business.

But this part is true for everybody. Not all the money in your bank account is yours to spend. Some of it already has a job.

So let me ask you:

What are the 5 to 7 things your business MUST have the money to pay?

Do you know what that adds up to each month?

When a customer pays late, what's your plan?

If you don't have an answer yet, that's okay. That's a good place to start. There are smart ways to cover that gap, and the right one depends on where your business is right now.

Making money and having money when the bills are due are not the same thing.

What's one bill you always make sure gets paid first? Tell me below.

And if you're not sure where your business stands, my inbox is open. Happy to talk it through.

05/18/2026

NEMT business owners are some of the hardest working people I know.

Managing drivers. Coordinating rides. Dealing with brokers.

Keeping vehicles on the road.

And somewhere in between all of that — trying to keep the financial side from falling apart.

Broker reimbursements delayed. Payroll still due Friday.

Cash flow gaps that never seem to close.

If you run a medical transportation company and that sounds familiar — I'd love to connect.

I work specifically with NEMT companies on the bookkeeping, payroll, and financial clarity side.

Address

Virtual Office
Crawford, MS
39743

Opening Hours

Monday 9am - 5am
Tuesday 9am - 5pm
Wednesday 9am - 5pm
Thursday 9am - 5pm
Friday 9am - 5pm

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