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Mindful Look Bookkeeping, LLC, Astoria, NY (2026)

10/13/2021

In your business, have you ever struggled with automatically paying vendors, but not knowing how much is going to them? 😬 Or had a hard time collecting payments from customers? 😖
Guess what? One of my favorite clients used to worry about that stuff, too – but now he doesn’t have to! 👇
"Wow, you make this so easy."
Here’s how I helped him understand what was REALLY going on with his finances, and helped him gain peace of mind:
First, we took a hard look at the money that was going out and the money that was coming into his business. Monitoring this was just too much for my client.
Then, after we got a clear idea of which vendors may have been taking more than they should and which customers were late on their payments... 😬
We created a plan to get back on track by reaffirming that the bills and invoices we had were accurate and that my client actually WAS owed money - even though he previously wasn't aware of it.
Trust me, it wasn’t easy! 😝 🤪 But it was worth it.
Because now my favorite client has more money in the bank and can worry less about not receiving what he actually earned.
And being able to give life-changing results like that?
THAT is why I LOVE my job 😍
Now … what about you? ❤️
Are you struggling with monitoring your Accounts Receivable and Payable to make sure your bank balance is at what it should be?
Or wishing you could have more peace of mind knowing it is already taken care of?
Stop struggling, stop wishing – and sign up for a free consultation call today ☎️
And let’s get started on getting those same results for you and your business, too!
[email protected]

10/11/2021

Question #1 - What payment platform do you use for your business (Paypal, Stripe, etc)? 🤔
Question #2 – Do you know if that platform (AKA “payment gateway”) is the best for you and your business? 🤔
Here’s where it gets tricky – there are a LOT of options, and since each business operates differently, there’s no “one size fits all” right answer 👕
And, honestly, a lot of factors go into deciding which one is best for you, including:
🤝 Does it integrate easily with the other software you use (like Quickbooks, Xero and others)?
💳 How do you invoice, and/or accept payment, from your clients? In person? Online? In installments?
☎️ And what about the company itself? Their global reach? Customer service? And their data exporting?
So what’s the best way to pick your ideal payment gateway? Take a minute to really get to know how money moves through your business 💵 💵 💵
Because, on the surface, the most popular gateways like:
🔵 Paypal
🟣 Stripe
⚫ Square
Well, they look pretty much the same:
💰 Online transactions fees for all 3 are 2.9% + $0.30
⏬ They all have an instant transfer option for a 1% fee
🔐 And all have PCI-compliant security
But if you dig a little deeper, you can find the differences:
🔵 Paypal is the most omni-present by far (with +28 million merchant accounts), but they have a reputation for hard-to-contact customer service
🟣 Stripe, however, has a reputation for great customer service (and for easily helping you move your data, if you later change payment platforms to or from Stripe)
⚫ And Square has a great built-in POS system (with slightly cheaper “in-person transaction” fees), which is great for brick-and-mortar stores
Still not sure? Don’t worry – I’ve attached a helpful article 👇 that compares SEVEN different payment gateways!
What about you? Which payment platform do you use? And does it work well for you and your business? I’d love to hear!
And if you have no idea where to start – and, honestly, just want someone else to figure it for you – well, just shoot me a quick DM! 🙋‍♀️ I always research the best platforms for each of my clients – and would love to help you, too!
[email protected]

10/06/2021

Take a second to (mentally) pop the hood of your car – what do you see? 👀
Now, be honest - can you tell the difference between a cylinder head and the exhaust manifold? 🚙
… Or do you just see a bunch of tube-y things next to a metal-boxy thing that you think **might** be the battery? 🔋 (Also – which sides are positive and negative again … ?)
(It’s ok – when it comes to cars, I’m that way, too!)
Sure, maybe you know the bare basics:
💦 Where to refill the windshield wiper fluid
🛢️ How to pull out that dipstick-thingy to check your oil level
⛽ And, of course, how to put gas in the tank
But if your engine ever starts to make a funny noise or smoke … you’d have no idea what to do, right? 😬 And you’d drive it straight to your mechanic the next day
Now, instead of popping the hood of your car 🚙 I want you to think about opening your business’ Quickbooks file 📊
Sure, you can probably click around in there and handle the basics, like invoicing your clients and even running a financial report or two.
But would you know what to do if the “engine” started to “smoke”? 🚙🔥
💵 Your revenue total is WAY overstated for some mysterious reason – but you don’t know how to correct it, and lower your tax payment to what it should be
💳 Your expenses total seems WAY too low – but you can’t figure out where they went, or how to get all the tax deductions you deserve
🔁 Not only that, but one of your automation apps went haywire, and now EVERYTHING has a duplicate transaction you need to somehow reverse
🏦 AND you were planning to apply for a business loan this month … but can’t until all of this is somehow cleaned up!
🔥 🤯 🔥
When your car starts to smoke 🚙🔥 basic knowledge just won’t cut it anymore – you need the help of an expert mechanic
Same with your business finances 📊🔥 When you’re overpaying on taxes and can’t figure out where your business is at financially – it’s time to get the help of an expert bookkeeper (like me!)
Don’t wait for the crunch of tax season - or a smoking engine - to start taking care of your business finances ❤️
Just reach out today, so we can get you higher deductions, lower tax bills, and a clear financial understanding of your business 📊
I do this for my clients – and I’d love to do it for you too!
[email protected]

10/05/2021

Good Morning, and Happy Tuesday!
Here's a quick video to introduce you to accessing the reconciliation screen in Quickbooks Online. Enjoy!

10/04/2021

You want to receive the highest amount of tax deductions possible for your business, right? 💰
Then why are you leaving money behind in your “uncategorized expenses”?? 💵
If you’re using a financial software like Quickbooks, it’s an easy thing to overlook – but it’s also easy to correct!
📈 If you’re using Quickbooks, run a Profit + Loss report
🔎 Look for the “Uncategorized Expense” line
💲 Click on the line amount to open up the transactions and details
✅ Select the transaction you wish to update – and simply change the expense category and hit “save”!
(𝙊𝙣𝙚 𝙦𝙪𝙞𝙘𝙠 𝙨𝙞𝙙𝙚𝙣𝙤𝙩𝙚: 𝘪𝘵 𝘳𝘦𝘢𝘭𝘭𝘺 𝘪𝘴 𝘢𝘴 𝘦𝘢𝘴𝘺 𝘢𝘴 𝘵𝘩𝘪𝘴 … 𝘜𝘯𝘭𝘦𝘴𝘴 𝘵𝘩𝘦 𝘦𝘹𝘱𝘦𝘯𝘴𝘦 𝘩𝘢𝘴 𝘢𝘭𝘳𝘦𝘢𝘥𝘺 𝘣𝘦𝘦𝘯 𝘳𝘦𝘤𝘰𝘯𝘤𝘪𝘭𝘦𝘥 😬 𝘐𝘧 𝘵𝘩𝘦 𝘶𝘯𝘤𝘢𝘵𝘦𝘨𝘰𝘳𝘪𝘻𝘦𝘥 𝘦𝘹𝘱𝘦𝘯𝘴𝘦 𝘩𝘢𝘴 𝘢𝘭𝘳𝘦𝘢𝘥𝘺 𝘣𝘦𝘦𝘯 𝘳𝘦𝘤𝘰𝘯𝘤𝘪𝘭𝘦𝘥, 𝘺𝘰𝘶’𝘭𝘭 𝘯𝘦𝘦𝘥 𝘵𝘰 𝘵𝘢𝘬𝘦 𝘮𝘰𝘳𝘦 𝘴𝘵𝘦𝘱𝘴 𝘰𝘳 𝘵𝘢𝘭𝘬 𝘵𝘰 𝘺𝘰𝘶𝘳 𝘢𝘤𝘤𝘰𝘶𝘯𝘵𝘢𝘯𝘵 𝘧𝘪𝘳𝘴𝘵!)
That’s it! Pretty straightforward, right?
But it’s important to know just a little bit more:
(1) HOW do these “uncategorized expenses” happen?
(2) And WHY do you need to keep checking for them?
𝗧𝗛𝗘 𝗛𝗢𝗪
Quickbooks learns (and can be taught) rules for how to automatically categorize expenses that are downloaded from your bank statement. However, if QB doesn’t recognize the vendor or one-off payment on a statement, it will automatically sort it into “uncategorized” for your review.
𝗧𝗛𝗘 𝗪𝗛𝗬
Any new vendor or unfamiliar charge can be sorted into “uncategorized” at any time, so the account needs to be cleared out regularly.
Not only that, but the more time passes, the harder it is to correctly categorize (and find receipts) for an expense! (For example, be honest – how many “amazon” transactions were on your statement this month that you weren’t sure about??)
And, of course, you may miss out altogether on the cold hard cash of a tax-deductible business expense!
And we can’t have that happen, right? 😉
(BTW, you can learn this process step-by-step in the helpful video I’ve shared below! 👇)
What about you? Do you check your uncategorized expenses, or was this info new to you? I’d love to hear!
Now, be honest – right now, are you thinking, “UGH – ANOTHER thing I need to remember and check for??”
If you are, you’re not alone 😉 I can help take over all of these annoying details for you, just like I do for the rest of my clients, so you don’t have to worry about it ever again ❤️
Just reach out today to get started!
[email protected]

09/29/2021

So tell me - who changes the oil in The Batmobile? 🦇🏎️
Definitely not Batman himself, right?
🦹🏻 He’s got bad guys to take down
🏙️ A city to clean-up and keep safe
💥 And super-cool gadgets to play with
No way a guy like Batman has the time to do things like change the oil, right?
However … even if it’s not Batman, SOMEONE still needs to do all of those little things, right?
🏎️ Change the oil (so the Batmobile doesn’t break down mid-high-speed chase)
🏰 Take care of the mortgage payments at Wayne Manor
💡 Pay the (probably crazy-high) electric bill
So - who keeps the lights on in the Batcave so Batman can focus on what he’s best at?
🧓🏼 His trusty butler Alfred, of course
Even a billionaire like Batman 🦇 has limited time and energy – and he needs someone to take care of those little behind-the-scenes details for him.
(Seriously – he should be out fighting The Joker 🤡 not picking up his dry cleaning, right?)
Same goes for you and your business! (I know, it’s a silly example, but I’m 100% serious!)
🦹🏻 You’ve got billable work to focus on
🏙️ A company to grow and employees to lead
💥 New clients and revenue streams to pursue
Are you really going to spend a whole weekend fighting with 37 out-of-date Excel spreadsheets?
Or a whole afternoon trying to fix 6 months of accidental duplicate transactions in Quickbooks?
Seriously - that’s just as silly as Batman changing the oil in the Batmobile. 🦇🏎️
🧓🏼 And even though Alfred is a fictional character – great bookkeepers (like me!) are not
Stop worrying about:
💰 Keeping financial data up to date
💰 Figuring out what’s tax-deductible (and what isn’t)
💰 If a client (or vendor) payment is past due
💰 And more!
And leave that all to me – your friendly financial butler 😜
Seriously – I handle this stuff for my clients so they can focus on their growth and profits with more time and less stress 🏖️
And I’d love to do the same for you, reach out anytime!
[email protected]

09/27/2021

So … was that business lunch you paid for yesterday ACTUALLY tax-deductible? Or not at all? Or, uh, maybe just partially … ? 🤔
Don’t worry – after MULTIPLE changes to the tax law in the past three years, it’s understandably confusing. Here’s why:
👆 In 2018, the “Entertainment” part was removed from the tax-deductible “Meals + Entertainment” category
What does that mean? If you take your client to the golf course, the lunch is deductible - but the time on the course? That’s on you 🏌️
✌️ Then, in December of 2020, a temporary change was passed to help restaurants recover from Covid – and now anything you purchase from a restaurant in 2021 and 2022 is 100% deductible
What does that mean? If you met a client for spaghetti at the local Italian restaurant in 2020 🍝 it would only be 50% deductible.
But - ! If you eat that same spaghetti with the same client in that same restaurant in 2021 🍝 now that meal is 100% deductible.
See? It’s confusing! 🤪 (That’s why I attached a helpful article below with more detailed info!)
But here’s a quick list to help you tell at a glance if your food expense is 0%, 50%, or 100% deductible
NOT DEDUCTIBLE
❌ Buying Starbucks just for yourself on the way to work
❌ Your spouse or friend, or your client’s spouse or friend, at a business dinner
50% DEDUCTIBLE
✂️ Office snacks
✂️ Treating less than 50% of the employees to a non-restaurant meal (Ex: cold sandwiches from the grocery store)
✂️ Non-restaurant meal with a client
100% DEDUCTIBLE
💯 Company-wide party
💯 Anything for clients or workers from a restaurant (in 2021 and 2022)
But again – make sure to read the article or talk to your bookkeeper/accountant to be 100% sure!
Now – what about you? Do you feel like it makes more sense now … or is it still clear as mud? 😬
(And, of course, if parsing out the different tax reimbursement rates of your business meals isn’t something you really wanna deal with 😉 feel free to skip the article and schedule a call today.)
[email protected]

06/25/2021

So, I’m curious - what’s your favorite season of the year? ☃️ 🏖️
🌼 Spring
☀️ Summer
🍁 Autumn
☃️ Or Winter?
Mine is Summer, of course, because I'm a Cancer ♋️!
I know, I know, not everyone loves summer and the heat that it brings, but I can’t help it – I just do!
☀️ The warm sunshine means outdoor fun! Hiking mountains, kayaking along lake shores, swimming in the ocean... some of the best activities if you ask me!
🍦Also - tell me that cold, sweet ice cream doesn't taste better when it's hot out, seriously! Fortunately, in today's age even I, as a vegan, still get to enjoy this luxury.
⚡️Finally, I loved growing up in the countryside and watching a summertime storm roll over the hills. Sitting on the front porch watching the rainfall and the lightning light up the sky - one of my favorite memories for sure!
It just gets me every year! ❤️
What about you? What’s your favorite season and why? I’d love to hear!

06/23/2021

So what do vegetable gardens 🍅 🌿 and your business finances 💵 have in common?
(Seriously, try to guess first – I’ll wait 😉 )
….............
It’s very simple – both require regular maintenance in order to thrive and produce fruit
🍅 💵 🥒 💵 🍆 💵 🥕
Think about your garden – if you don’t:
🌱 W**d
💧 Water
🐛 Inspect
💊 And Fertilize it
You’ll end up with:
☠️ Dead and shriveled plants
☠️ Only a couple of pieces of fruit (if you’re lucky)
☠️ And even those will be bruised, shriveled and worm-nibbled
Same with your business finances and bookkeeping. If you don’t
🌱 W**d out unnecessary expenses
💧 Water it with monthly bookkeeping updates
🐛 Inspect it with regular financial reports
💊 And Fertilize it with data-driven business strategies
Your business will be in the same place as that overgrown and neglected garden:
☠️ Stunted revenue streams (and income levels)
☠️ Overdrawn bank accounts and late fees
☠️ And no information on what the problems are – or how to start improving them
Stop settling for an untended garden and worm-riddled tomatoes 🍅
Instead, start tending to your business bookkeeping - and watch your finances FLORISH:
🍅 💵 Find out your most profitable revenue streams – and double-down on them (and your profits)
🥒 💵 Be ready and stress-free at tax time – and claim every possible tax-deductible expense
🥕 💵 And more!
If the tomatoes in your garden deserve better, then your business DEFINITELY deserves way WAY better.
So if you’re ready for more (and better) “tomatoes” 😉 🍅 in your business – just reach out! This is exactly the kind of growth and clarity I already give to my current clients – and I’d love to help you do the same!
[email protected]

06/21/2021

In a perfect world, every invoice sent to a customer would be instantly paid upon receipt, right? 🤩
However ... we don’t exactly live in a perfect world 😬
So that means, as a business owner, you need to keep an eye on your invoice payments (and accounts receivable reports) to make sure the cash keeps flowing 💵
Don’t forget what happens if your invoices go unpaid:
❌ You won’t be able to pay your vendors (not good)
❌ Your loan payments will be late (REALLY not good)
❌ And it may even create payroll problems when paying your employees - or yourself (gulp!)
So don’t stick your head in the sand to avoid your AR woes!
Instead, tackle it head-on with these four tips on managing your invoices and AR:
✅ TRACK YOUR SENT INVOICES
Whether it’s in Quickbooks or a spreadsheet, track EVERY invoice you send and update your records weekly. This will help you keep track of what’s due soon, and help you see any potential problems before an invoice becomes PAST due.
✅ KEEP YOUR INVOICING SIMPLE
Research shows that clear + complete invoices with easy payment options get paid faster. Double-check 👀 your invoices to make sure they aren’t confusing (and slowing you down!)
✅ CONSIDER OFFERING A PAYMENT PLAN
Slow payments are better than no payments, right? Especially if a client is having cash flow problems 😬 With a payment plan, at least you’ll still get some cash coming in!
✅ COMMUNICATE + FOLLOW UP
Was an invoice due yesterday? Then follow up today. Maybe he simply forgot … or maybe he needs a payment plan. Either way, good communication builds stronger customer relationships (and cash flow!) ❤
(P.S. Want more tips on this? Just check out this helpful article below! 👇)
What about you? Do you have a good grasp on invoice tracking? Or are you on the struggle bus? 🚌
Now, be honest – when you see these tips, do you suddenly feel a need to breathe into a paper bag? 😬
No sweat – if managing your invoices or catching up on your records feels too overwhelming … just reach out! I’d love to help you like I help the rest of my clients.
[email protected]

06/18/2021

What’s your favorite hobby?
For example, my favorite hobby right now is learning to speak Hindi!
(I know – pretty surprising for a bookkeeper, right?? 😜 )
Long story short, I started learning languages when I was in high school and took my first ever Spanish class! I fell in love with how people from around the world communicate and I desperately wanted to be fluent in more than just my native language.
And after that, I was just … hooked!
Now that I have reached fluency in Spanish (with much, much practice) and reached a basic conversational level in Portuguese, I have turned my attention to Hindi so that I can speak with my Indian family

06/16/2021

Do you still DIY all of the bookkeeping and financial tracking in your business in order to “save money”?
If you do … did you know that paying to hire a bookkeeper can actually result in MORE money for your business?? 🤔
I know, it sounds counter-intuitive - but it’s true, and I can prove it!
Let’s break it down by the numbers (my favorite way! 🤓)
💵 Let’s say that, in your business, you bill your time at $100/hour
🤓 Meanwhile, you’ll only need to pay a bookkeeper (on average) $50/hour to do the bookkeeping for you
💵 Now let’s say you’re spending 4 hours on bookkeeping every month – now, that means you’re paying $400 for your bookkeeping, right? (Since, after all, you aren’t billing that time out to your clients!)
🤓 Now, think about that $50/hr bookkeeper again– if they worked 4 hours on your bookkeeping at half the rate … it’s half the cost! ($200)
🤓 BUT WAIT - not only is the bookkeeper cheaper than you, but because she’s an expert, she’s FASTER, too! So what takes you 4 hours to DIY, she can do in just 2 hours (so now the cost is down to just $100!)
😮 Just like that, you’ve already cut your bookkeeping costs by 75%!
AND guess what? While they’re doing the bookkeeping, that means you get to bill your 4 hours to clients instead – which means $400 MORE dollars in your bank account.
And guess what? That means, after paying the bookkeeper $100, you have a net PROFIT of $300! 😱
𝙇𝙚𝙩 𝙢𝙚 𝙧𝙚𝙥𝙚𝙖𝙩 𝙩𝙝𝙖𝙩 𝙤𝙣𝙚 𝙢𝙤𝙧𝙚 𝙩𝙞𝙢𝙚
Instead of LOSING $400 by doing your own bookkeeping
You’re GAINING a net profit of $300 by hiring someone else.
🤯🤯🤯
And don’t even get me started on how bookkeepers can save you even MORE money on:
💰 Avoiding bookkeeping mistakes (and tax fines)
💰 Capturing more of your tax-deductible expenses
💰 And more
So before you say again, “I’m not sure I can afford a bookkeeper” ….
… Maybe, in reality, you can’t afford to NOT hire a bookkeeper 😬
So if you’re ready to start netting a profit on your business bookkeeping – just let me know. I help all of my clients do this exact same thing – and I’d love to help you too!
[email protected]

Mindful Look Bookkeeping, LLC

10/13/2021

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