A rank and file led association that allows for delegation of worker’s representation in campaigning to negotiate better pay and working conditions. Name
The name of the incorporated society shall be the SkyCity Employees Association. For the purposes of these rules the society is referred to as SEA.
2. Aims and Objectives
(a) To protect and further the interests of members employed by SkyCity by
carrying out any policy decided in accordance with these rules. (b) To strengthen the voice of SkyCity employees by recruiting employees at SkyCity to SEA. (c) To secure the best possible remuneration and working conditions for members. (d) To represent and assist members with employment matters. (e) To advance the professional recognition and standards of members. (f) To enter into any relationship or affiliation to any organisation to advance the objects of SEA. (g) To engage such staff and professional services as deemed necessary to provide a high standard of services to members.
3. Membership
(a) Membership of SEA is open to any employee employed by SkyCity. (b) A SkyCity employee may become a member on making application on the appropriate form to the Secretary or her/his representative.
4. Termination of Membership
(a) Any member wishing to withdraw from SEA may do so by giving the Secretary two weeks notice of her/his intention and by paying all dues owing up to the expiry date of the notice. (b) Any member who voluntarily terminates her/his employment with SkyCity shall be deemed to have resigned from SEA. However any member who is dismissed from her/his employment with SkyCity and is appealing her/his dismissal shall maintain her/his membership until the dispute is ended unless determined otherwise by the Executive.
5. Membership roll
(a) The registered office of SEA shall contain an up to date roll of the membership including contact details, occupation and joining date. The Executive shall carry out the duty of ensuring that the membership roll is kept current. (b) The Executive shall purge the roll of membership by striking off the name of any member in arrears for 2 months in payment of any fee, subscription or levy payable under these rules.
6. Registered Office
The registered office shall be at such place as the Annual General Meeting (AGM) or Executive may from time to time decide.
7. Governance
Subject always to the decision of the members of SEA, made at the AGM or of a Special General Meeting (SGM), in accordance with these rules, SEA shall be governed by the Executive.
8. Annual General Meeting (AGM)
(a) The AGM shall be the chief governing body of SEA. (b) The AGM of SEA shall be held at such a time and place as the Executive shall decide. At least two week’s notice of the AGM, date and venue shall be given to members. (c) All remits for consideration by the AGM shall be in the hands of the Secretary one week prior to the AGM
(d) Notice of the business to be conducted shall be advised to members at least one week unless the Executive determines otherwise. (e) The AGM may fill casual vacancies of the Executive as per rule 19. (f) A Special General Meeting (SGM) of SEA shall be called by the Executive in accordance with the procedure for the AGM. In addition not less than fifty members of SEA may require the Executive to convene a SGM of SEA. A SGM of SEA may only deal with the matters for which it is has been called. (g) The quorum of the AGM or SGM shall be twenty financial members present. (h) All questions at the AGM and SGM shall be decided on the basis of one vote for each financial member present on a show of hands. A majority of those members present may demand a secret ballot.
9. Executive
(a) The Executive shall comprise two Co-Presidents, and seven to twelve other members. All members of the Executive shall hold office until they resign or their successors are elected. They shall be eligible for re-election. (b) The Executive shall select a Secretary to manage the administration of SEA on such terms as the Executive deems appropriate. The Secretary shall be an ex-officio non-voting member of the Executive. (c) Secretary shall be responsible for receiving all monies, operating any Association's bank accounts and making all payments for expenses incurred by SEA in conjunction with the Trustees as provided in Rule 15.
10. Election of the Executive
(a) The Executive shall be elected by all financial members of SEA at the AGM. (b) A Returning Officer shall be appointed by the Executive. (c) All positions shall be elected for a term of one year. (d) Nominations shall be called at the same time and in the same way as the calling of the AGM as per Rule 8. (e) At least two weeks must be given from the calling for nominations to the closing of nominations.
11. Meetings of the Executive
(a) The Executive shall meet as determined by the Executive as required but no less than each two months. The Secretary shall call each meeting and advise all Executive members in writing of its agenda, time and place at least one week before the set date. (b) The quorum of the Executive shall be a majority of Executive members. (c) Decisions shall be made by a majority of Executive members present. (d) Any financial member may attend any meeting Executive as an observer with the agreement of the Executive.
12. Removal of Officers and Position Holders
(a) Any officer or member of the Executive not performing her/his duties in a satisfactory manner, at a special meeting of the Executive convened for the purpose, be removed from office or position by a two third majority vote of the Executive. (b) The officer or member concerned must have received an account in writing of the reasons for the contemplated dismissal and given the opportunity to address the meeting on the question. Any officer or member so removed shall have right of appeal to the AGM. If her/his appeal is upheld the meeting shall have the power to reinstate the officer or member to her/his position.
13. Finances
(a) The financial year of SEA shall be 1 April to 31 March. (b) All moneys, lands, securities or property of SEA shall be deemed to be the property of SEA as a whole. The funds of SEA may be invested in the name of SEA in a manner approved by the Executive. (c) The annual report, income and expenditure accounts and the balance sheet, together with the auditor's report on the accounts shall be presented to the AGM. In addition all such reports shall be made available to any financial member of SEA on request.
14. Fees and Levies
Subject to the approval of the AGM the Executive shall set fees for all members at a sufficient rate to ensure the financial viability of SEA, and to enable SEA to meet all commitments as required by the decisions of the AGM.
15. Trustees
Two trustees shall be elected by the AGM and they, together with the Secretary, shall control the funds belonging to SEA.
16. Auditor
An auditor shall be appointed by the AGM. The auditor shall audit the accounts of SEA once each year and all the books and vouchers shall be submitted to her/him by the Secretary. An auditor shall be eligible for reappointment.
17. Inspection of Books
Any member of SEA may inspect the books of SEA at a reasonable time, having first given the Secretary two weeks notice.
18. Casual Vacancies
Should any office or position not be filled or become vacant for any reason, a member may be co-opted by the Executive to fill that position. Any person so appointed shall hold office until either an election is called in accordance with the rules or the next AGM; whichever is due first.
19. Representation
The Executive may appoint any person to be an authorised agent of SEA to carry out any such functions as the Executive shall determine.
20. Authority to Enter into Agreements
SEA may enter into agreements with any employer or employers relating to any matter affecting members of SEA. No such agreement (other than a collective agreement made with all parties present, in conciliation) shall be made until a meeting of the members covered by the agreement have carried a resolution in favour of its proposed terms. The Executive shall have the authority to enter into any other legal agreements.
21. Publications
(a) The Executive shall communicate with members advising of casual vacancies, AGMs, special meetings, the calling of nominations for all positions, reports, accounts, alteration to rules, details of all elections and any other official notice or report required to be given to each member under these rules. (b) In addition to the above and subject to finance, the Executive shall endeavour to initiate a regular communication to members to further their education in SEA matters and to expand mutual support between and amongst groups of workers.
22. Seal
SEA shall have a seal, which shall be kept by the Secretary. It shall be affixed to any legal document of SEA requiring it by the Secretary. It shall not be affixed to any other documents except pursuant to the resolution of the AGM. Agreements and any other legal documents shall be made and executed on behalf of SEA by the officers of SEA. The seal shall not be altered or renewed except by resolution of the AGM.
