29/01/2026
Stop typing the same email 50 times a week.
We talk a lot about "time-saving" hacks, but we rarely talk about "brain-saving" ones.
Every time you type out a podcast guest invite, an invoice follow-up, or a "here are the links" email from scratch, you aren't just wasting 5 minutes. You are burning decision-making energy on something that should be automatic.
As a Digital Operations Partner, my rule is simple: If you type it more than three times, it needs to be a template.
Here is how I set this up for my clients to get them out of the inbox faster:-
In Gmail:
* Enable "Templates" in your Advanced Settings.
* Draft your perfect email (leave the name blank).
* Click the three dots > Templates > Save draft as template.
Next time, it’s two clicks to insert. No re-typing.
In Outlook:
Look for the "My Templates" add-in button or use "Quick Parts" if you are on the desktop version.
It takes 10 minutes to set up and saves you hours of low-value admin every month.
I’m curious—what email client is your business running on? Are you Team Gmail, Outlook, or something else?