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AI Accounts AI Accounts Ltd | accountancy, finance operations and fractional CFO for UK startups and scaleups. Based in London. Serving ambitious UK businesses nationwide.

Fixed monthly fees and no surprises.

His best year on record, and £412,000 less in the bank at the end of it.£3.1m of sales, up 34%. Growth in a business tha...
25/09/2026

His best year on record, and £412,000 less in the bank at the end of it.

£3.1m of sales, up 34%. Growth in a business that holds stock is bought with cash long before it is paid for with profit, because every extra order needs stock on the shelf first.

His stock sat for 70 days. His marketplace settled at 45. His suppliers wanted paying in 30. That is an 85 day cash cycle, and on his cost of sales it meant £640,000 the business had to carry permanently, just to trade at the size it already was.

Eleven years in, nobody had ever put that number on one line.

Work yours out before the next growth plan, because the plan is a funding decision whether or not anyone calls it one.

Work you have done and never invoiced is the quietest cash problem in an owner-managed business.A late invoice can be ch...
24/09/2026

Work you have done and never invoiced is the quietest cash problem in an owner-managed business.

A late invoice can be chased. Work that was never invoiced sits outside the debtor report and outside every conversation about why cash is tight, because it is not late. It was never due.

One agency turning over £2.8m was carrying £317,000 of it. Their debtor days read 38. Measured from doing the work to being paid for it, the real figure was 79.

The fix was a weekly number with a name against each line. It halved in seven weeks.

If you are not sure what your own figure is, that is the answer.

17/09/2026

Profitable on paper, tight in the bank. It is the most common thing owners tell us, and it is not a contradiction.

Profit is recorded when you invoice. Cash moves when someone actually pays. Between those two dates sit your customers, your VAT, and every cost you have already committed to.

One recent example: £214,000 of profit for the year to date, £31,000 in the bank. The difference was not missing. It was owed to the business, owed by the business, or already spent in principle.

If the gap between those two numbers is a mystery in your business, that is the thing to fix first.

"I will look at the year in November." By November the money has already gone.A typical final quarter for an owner-manag...
10/09/2026

"I will look at the year in November." By November the money has already gone.

A typical final quarter for an owner-managed company with a March year end. VAT for the quarter to 30 September, due 7 November. Corporation tax, due 1 January. Personal tax on dividends already taken, due 31 January.

On one set of numbers we saw recently that was £72,000 leaving the business between 7 November and 31 January, before a supplier or a salary was paid.

None of it is a surprise. All of it is knowable in September.

Three dates and three amounts on one page. It takes an afternoon, and it is the difference between deciding and finding out.

What a 13-week cash view looks like.Thirteen weeks across the top. Money in, money out and committed costs down the side...
03/09/2026

What a 13-week cash view looks like.

Thirteen weeks across the top. Money in, money out and committed costs down the side. Best case, expected and downside along the bottom.

The number that matters is the low point, the week the balance dips furthest. That is the week that decides what you can afford.

New article, plain English: https://aiaccounts.co.uk/what-a-13-week-cash-view-looks-like/

The image is a made-up example, not client data.

31/08/2026

Bank holiday Monday, and the last one before Christmas.

Thirteen weeks from tomorrow is the first of December. That is your final quarter, and the only one left to change what this year looks like.

September is when the summer turns up in the bank. August receipts came in slowly. Holiday pay has gone out. The VAT quarter is close behind.

None of it is unusual. It only hurts when you find out halfway through the month instead of now.

Worth knowing where you stand before the quarter starts. The free Cash Visibility Score takes two minutes: https://aiaccounts.co.uk/resources/cash-visibility-score/

Bank holiday weekend, and the last one before Christmas.Most owners will spend part of it thinking about work anyway. If...
29/08/2026

Bank holiday weekend, and the last one before Christmas.

Most owners will spend part of it thinking about work anyway. If that is you, here is a better use of an hour than clearing the inbox.

Write down what is due to come in over the next thirteen weeks, what has to go out, and which costs cannot move. Then find the week the balance dips lowest.

That week decides what you can commit to before the year ends. Most owners find it is not the week they expected.

Two minutes to see where you stand: https://aiaccounts.co.uk/resources/cash-visibility-score/

Nine free finance templates, yours to keep.These are the working spreadsheets we use with owner-managed businesses. Not ...
24/08/2026

Nine free finance templates, yours to keep.

These are the working spreadsheets we use with owner-managed businesses. Not theory, the practical ones:

The real cost of a first finance hire
13-week cash flow
Break-even calculator
Budget vs actuals
VAT and tax set-aside
And for software owners: MRR movement, net revenue retention, LTV:CAC and Rule of 40

Fill in the yellow cells and everything else calculates.

No charge, no pitch. Grab them here:

Going away in August? The VAT quarter still lands on the 7th, debtors still need chasing, and payments still need approv...
31/07/2026

Going away in August? The VAT quarter still lands on the 7th, debtors still need chasing, and payments still need approving. A quick check now means you can actually switch off.

Our free Cash Visibility Score takes two minutes and shows you how ready the business is to run without you: https://aiaccounts.co.uk/resources/cash-visibility-score/

Recruitment owners: is your commission scheme rewarding profit, or just billings? The wrong structure pays out on placem...
29/07/2026

Recruitment owners: is your commission scheme rewarding profit, or just billings? The wrong structure pays out on placements that later unwind and rewards volume over margin.

Our guide covers the commission structures that work for UK recruitment businesses, and the traps to avoid: https://aiaccounts.co.uk/commission-schemes/

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London
EC1V2NX

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Monday 9am - 6pm
Tuesday 9am - 6pm
Wednesday 9am - 6pm
Thursday 9am - 6pm
Friday 9am - 6pm

Telephone

+442036933967

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