28/03/2019
Executive Secretary Vacancy
Duties and Responsibilities
Ensure proper calendar management, office coordination, meeting scheduling, and external relations of the office
Responsible to the preparation and timely submission of periodic reports to the CEO.
Responsible to inform meetings to management members, to take senior management’s meeting minute and prepare the report
Ensures the office’s smooth working relations with local and international clients
Identify and monitor business opportunities online or in any other media.
Support business improvement projects, including the development and roll out of new processes, procedures, tools and templates (within the team and to sector/country colleagues).
Ensure travel arrangements, opening, sorting and distributing mails of the office
Responsible to the preparation, proper handling and documentation of correspondences and official documents of the office
Responsible to handle the distribution of incoming and outgoing letters of the office;
Provide Administrative support for the CEO as well as other departments of the Organization.
Receives and arranges appointments for company guests to meet the CEO.
Handle visitors, logistics and liaise with and support work units in issues related to the office
Hands the day to day dealings of the Office and provide support to front desk staff.
Assisting in the interpretation and application of administrative instructions, rules and regulations, policies and practices.
Communicate regularly with key colleagues through regular reporting, by email, phone and occasional face-to-face meetings.
Ensures the cleanliness and orderliness of the office and meeting hall and instructs assigned cleaners to perform corrective actions.
Drafts letters, memos to be signed by the CEO.
Files all written and electronic documents of the office in care custody and retrieves and provides such reports up on authorization.
Trains/assists other secretaries to better handle their secretarial jobs as necessary
Perform other related duties as may be required.
Required skills
Proficient in proofreading, spelling, grammar, punctuation and math.
Handles all secretarial responsibilities and duties for the Chief Executive Officer.
Assist in communications with partners and/or clients on project implementation.
Communicates with clients and other business associates.
Setup and maintains computer and hard copy filling system for correspondence, technical and financial information.
Wide experience of identifying marketing opportunities and constraints.
Prepare daily reports, presentations and other important documents.
Maintain an adequate inventory of office supplies.
Assure the confidentiality of important matters.
Proficiency in English language.
The executive secretary would normally attain the required knowledge skill and attitudes.
Honest, trust worthy and respectful.
Hard worker
Multi Tasked
Educational qualification: Degree with Office management & related field with minimum of 2 years.
Work Experience
• Executive Secretary
• Front desk in Hospitality Industry
• Sales/ Travel Agent
• Business Development/Marketing
Number of required - one
Duty station – Addis Ababa
Salary – negotiable
How to apply
Interested applicants are invited to send their cv and copies of relevant documents through the following address within 7 consecutive days from the first date of this announcement.
[email protected]
For further information please contact us on: +251-116-62-21-11
Only short listed applicants will be contacted
