26/10/2017
Position: Junior Finance and Office Assistance
Start Date: Immediate
Employment Type: Full Time
Description
Green research solution is looking for a Junior Finance and Office Assistant who can start as soon as possible. Fresh graduates preferred.
The Finance and Office Assistant will provide accounting and financial management support to the GPS Finance and senior management and ensure the provision of accurate and timely financial information.
GPS puts a lot of emphasis on the professional development of its staff, by ensuring they are exposed to tasks that help them pursue their personal development goals and by providing training and coaching.
The position is full time for a period of 1-year and the contract may be extended depending on the performance and project availability.
Please email your CV to [email protected].
KEY RESPONSIBILITIES:
Management of Cash/Bank Books
• Handle petty cash fund and review cash position for office frequently to ensure sufficient funds on hand for disbursements.
• Ensure that adequate petty cash on hand is available for daily operation of the office through the compilation of monthly forecasts
• Ensure cash counts undertaken at least weekly, at month end, and whenever responsibility is handed to another person. Cash counts to be recorded and submitted monthly, together with bank reconciliations (if applicable)
• Handle and control cheque books for the base (if applicable)
Payments and Coding
• Prepare Payment Voucher ,Check, Withholding Tax etc
• Ensure relevant statutory deductions are made, and transactions recorded accurately in the cashbook
• Collect valid receipts against payment effected.
• Prepare payment vouchers for transaction invoices on a daily basis
• Update cash book on a daily basis
Receipts
• Ensure that all receipts are properly documented, e.g. by an invoice or receipt and have a receipt voucher
Recording of Floats
• Ensure that float transactions are correctly recorded and posted in the cashbook
• Keep separate float register and ensure that only one float is issued to a staff member at a time
• Follow up regularly on any outstanding floats (more than one month) and notify Senior finance or the managing director if a deduction needs to be made from a staff’s salary
Filing System
• Maintain proper filing system (by voucher number) for finance records and documents.
Other duties:
• Prepare and pay income tax and withholding tax to the proper government office on time as per their requirements monthly, and retain a copy and file properly (if required)
• Organize and priorities work schedule to meet project needs and deadlines
• Responds to project needs promptly
• Gather and disseminate information and prepare timely input to reports
• Advise staff regarding the correct completion of finance related forms (expense claims, floats etc)
• Prepare project payroll and follow up on payment, pity cash and expense related issues.
• Manage and monitor the office, contact and handle clients
Required Education and Experience:
• BA in Finance, Accounting, Business Administration relevant business field of study
• 0-1 Years Experience
