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VATcube Multiyear experience in the area of foreign VAT reclaim on Business expenses

The EU VAT refund deadline passed on 30 September, and a lot of finance teams are now waiting for an answer they expect ...
08/10/2026

The EU VAT refund deadline passed on 30 September, and a lot of finance teams are now waiting for an answer they expect within four months.

The Directive does not work that way. The four-month clock starts when the refund country receives the claim, not when you submit it, and your own tax authority has 15 calendar days to forward it. Once the refund country asks a question, you have one month to answer, counted from the day the request arrives rather than the day someone reads it. Reply late and you can still be paid in full, but you lose the interest entitlement entirely.

https://vatcube.com/vat-refund-clock-did-not-start-30-september

HMRC changed the rules on 8 September. If your business is outside the UK but sits inside a UK VAT group, you now have t...
30/09/2026

HMRC changed the rules on 8 September. If your business is outside the UK but sits inside a UK VAT group, you now have to file your own UK VAT refund claim rather than going through the group's representative member.

Two dates matter. Claims for VAT incurred up to 30 June 2026 are due by 31 December 2026. And if HMRC refused one of your claims any time since January 2021 because the wrong entity filed it, you can ask them to look again, but only until 31 August 2027.

If you wrote that VAT off, it may still be recoverable.

https://vatcube.com/uk-vat-refunds-non-uk-vat-group-members

Germany changed its VAT refund rules for businesses based outside the EU on 1 January 2026. Any invoice with a total ove...
30/09/2026

Germany changed its VAT refund rules for businesses based outside the EU on 1 January 2026. Any invoice with a total over EUR 250 now has to be uploaded with the claim, and VAT on fuel is not refunded at all.

If your company is based outside the EU and spends on travel, events or suppliers in Germany, the rules you are working to are probably the old ones. The deadline is 30 June, not 30 September, and the minimum claim is far higher than most people expect.

Full detail here:
https://vatcube.com/germany-non-eu-vat-refund-250-euro-rule

France's e-invoicing rules changed on 1 September 2026. Every business in France must now be able to receive electronic ...
30/09/2026

France's e-invoicing rules changed on 1 September 2026. Every business in France must now be able to receive electronic invoices, and large and mid-size companies must issue them through an accredited platform.

If your company is based outside France and you reclaim French VAT on hotels, conferences, events or aviation costs, the mandate does not cover your invoice. That sounds like good news. In practice it means suppliers are rebuilding their billing around a system your invoice is not part of, and getting a copy the refund authority will accept is getting harder.

Belgium works the same way. Poland has published a partial answer. Most countries have published nothing.

https://vatcube.com/invoice-data-record-you-cannot-reach

Whether there is VAT on your aviation fuel and handling invoices in Europe is decided before the invoice is even raised,...
30/09/2026

Whether there is VAT on your aviation fuel and handling invoices in Europe is decided before the invoice is even raised, by whether the operator counts as an airline flying chiefly on international routes. Every country measures that differently. France wants 80 per cent. Ireland wants more than half. The UK sets no figure.

If the test fails, VAT is charged and the only way back is a refund claim, and several countries block fuel recovery outright.

Worth reading if you run or support business aircraft in Europe.

https://vatcube.com/aviation-vat-exemption-decided-by-a-list

The same business dinner is recoverable in one country and blocked in the next, and that is the law working as intended,...
23/09/2026

The same business dinner is recoverable in one country and blocked in the next, and that is the law working as intended, not a mistake in your claim.

France excludes accommodation, passenger transport, and fuel from VAT recovery. The Netherlands applies a 16 per cent correction to passenger car rental instead of excluding it. Belgium caps vehicle costs at 50 per cent.

If your business travels across Europe, runs events abroad, or pays foreign supplier invoices, the amount you can actually recover depends on which country you are claiming from and who is doing the claiming.

New on VAT Pulse:
https://vatcube.com/same-expense-different-answer

If your business paid VAT on expenses in another EU country during 2025, the deadline to claim it back is Wednesday 30 S...
22/09/2026

If your business paid VAT on expenses in another EU country during 2025, the deadline to claim it back is Wednesday 30 September 2026. Miss it and the money is gone, not delayed.

Filing on time is only half of it. An incomplete application does not count as filed at all, and once it is in, the tax office can ask for more information and give you just one month to answer.

Businesses established outside the EU are on a different set of deadlines entirely, and several of them have already passed for 2025.

We have written up what the rules actually say and where claims come apart.

https://vatcube.com/30-september-vat-refund-deadline-2026

The deadline to reclaim VAT your business paid in another EU country during2025 is 30 September.It is a forfeiture deadl...
01/09/2026

The deadline to reclaim VAT your business paid in another EU country during
2025 is 30 September.

It is a forfeiture deadline. Miss it and the right to the refund is lost, not
postponed.

If you have foreign hotel, conference, fuel or supplier invoices from last year
sitting unclaimed, this is the month to deal with them.

https://vatcube.com/eu-vat-refund-deadline-30-september-2026/

🇱🇻 Latvia's VAT rules are changing from 1 July 2026.A new reduced VAT rate will apply to selected food products, creatin...
02/06/2026

🇱🇻 Latvia's VAT rules are changing from 1 July 2026.

A new reduced VAT rate will apply to selected food products, creating important considerations for businesses involved in cross-border trade, procurement, distribution, and business travel.

If your company incurs VAT costs in Latvia, understanding local VAT changes is essential for identifying eligible VAT recovery opportunities and ensuring claims are submitted correctly.

Our latest article covers:
✔ The new reduced VAT rate
✔ Which products are affected
✔ What foreign businesses should know
✔ Key VAT recovery considerations for international companies

Stay ahead of the changes and maximise your VAT recovery potential.

https://vatcube.com/latvias-reduced-vat-rate-on-food-what-businesses-must-know-before-july-2026

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