06/10/2021
Job opportunity:
Position: Country Administrator
Job Location: Chittagong
General
· Support Country Manager (CM) in all aspects of office organization, administration and basic financial and clerical duties which include, but are not limited to; processing of general staff and operational data. Assisting with completion of monthly financial returns.
· Receiving visitors, answering phone calls, attend to enquiries, appointments, preparing for meetings, minute taking, ad hoc translations, photocopying, scanning, stationery provision, mail distribution, taking notes, responding to emails, drafting and typing letters as delegated.
· Maintain a paper-based filing structure and assist with creation and operation of online file system work with Head Gardeners to produce and computerize routine health & safety returns. File contracts, policies, procedures and general correspondence.
· Create an inventory of the Bangladesh Hub store and manage day to day issuance/distribution of supplies.
·Coordinate photographic requests and ceremony arrangements in cemeteries.
· Serve as administrator and point of contact for overseas shipping and deliveries for Bangladesh.
· Occasional liaison with Embassies, High Commissions, Municipalities and Country governments.
· Coordinate between employees who are travelling and staff at the office in resolving day to day administrative problems.
Coordinate the updating of the inventory for the office and technical equipment as required.
Health and Safety
· Assist with Health and Safety administration to ISO 45001 compliance standard. Coordinate and assist Head Gardeners with their regular Health and Safety returns. Uploading data to the various SharePoint H&S management folders.
· Ensure that all Health and Safety records are completed, filed online and reviewed in a timely manor. Where necessary make ad hoc, or outsource professional, translations from/to English/local languages for ease of understanding by contractors and gardeners.
Financial
·Operate local bank account as required. Set up on line transactions for authorization by CM. Assist CM with the completion of the monthly accounts and return of monthly financial information to established deadlines.
· If required, upload financial transaction data to online accounting software (Great Planes) full training will be given.
· Keep track of all routine payments for electricity, telephone/mobile phones, Internet, water, equipment servicing etc. Collate this information set up bank payments for authorization by Country Manager in a timely manner.
· Assist with all supplier/contractor invoicing and payment queries. Scan all invoices and vouchers into financial management system.
· Assist with the process of vendor selection and completion of the Vendor set up process,
· When required create Purchase Orders on the Purchase Management System for purchases of stores and supplies for authorization by CM.
· Assist CM with compiling the annual budget for the Bangladesh office.
· Assist CM with checking monthly expenditure claims from Head Gardeners for CM approval
Any other ad hoc tasks relating to finance as directed
Human Resources
Collate, coordinate and submit monthly HR returns as required.
· Filing of local copies of HR documents, maintaining strict confidence in accordance with the Information Security Policy and Data Retention Policy.
· Keeping record of staff leave/TOIL and the associated documentation in accordance to the leave/TOIL policy, Record staff training days, and any days lost through sickness. Ensure any staff sickness is supported by doctors note.
· Coordinate HR returns and submission, maintain the team calendar and diary, keep an accurate record of TOIL and annual leave for the Bangladesh team.
Operations Administration
Maintaining the cemetery files and all the relevant correspondence in this regard, including the inspection and maintenance reports and photographs as submitted by the staff and contractors.
· Update spreadsheets on SharePoint with machinery use hours, repairs/servicing, machinery compliment and replacement priorities,
Coordinate and keep a record of routine servicing of office equipment, printers, generators, fire extinguishers etc Requirements
PERSON SPECIFICATION
_Education _and Knowledge
Essential
· Effective in the use of Word and Excel Spreadsheets, MS Office & Teams
An interest in all technical and administrative matters
· High attention to detail
· Ability to plan work and deliver to deadlines
Experience: Essential
· Experience of working in a professional office environment
Skills and Abilities
· Excellent communication skills both written and verbal in English and local languages
· Good interpersonal skills
· Planning and organizing
·Ability to prioritize and adapt
· Health and Safety awareness and willing to take responsibility for self and others
· Accuracy and attention to detail Computer literacy & numeracy skills Good timekeepingCommitted to continuous professional development
· An alignment and adherence to the COMPANY's Values: RESPECT, EXCELLENCE, TEAMWORK, COMMUNICATION, PROFESSIONALISM and COMMITMENT
Your key duties are set out within this job description. From time to time, you may be required to perform such other reasonable duties that fall outside your job title or key job duties, should this be necessary to meet the needs of the COMPANY.
Benefits
All the benefits will be provided according to labor law.
07:00-17:00 Saturday to Wednesday with two hours break 07:00-12:00 Thursday with no break
There will be occasions where you will be required to work out of hours to perform duties predominantly evenings and/or weekends. Time off in lieu will be granted for overtime
Interested Candidates can apply to this link: jobs.manpower.com.bd
