28/04/2025
Architectural Office Assistant - send CV's to [email protected]
The position is open from : as soon as possible 😉
Location: Pretoria East
Company: S and A Architects
Job Type: Full-Time
About Us:
S & A Architects is a commercial architectural firm specializing in innovative design and creative solutions.
We are looking for a motivated and detail-oriented Architectural Office Assistant to join our team and help with the daily operations of the office, contributing to the successful ex*****on of design projects.
Responsibilities:
• Provide administrative support to the design team and office managers.
• Organize and maintain project files, schedules, and documentation.
• Assist in preparing presentations, proposals, and project reports.
• Coordinate meetings, appointments, and client communications.
• Manage office supplies, equipment, and general office upkeep.
• Assist with basic design tasks, such as drafting and model creation (if applicable).
• Handle phone calls, emails, and correspondence with clients, consultants, and contractors.
What You’ll Do
• As the right hand to leadership and the backbone of office operations, you’ll handle a variety of administrative, HR, and event-planning responsibilities to ensure the company runs efficiently.
• Office Management – Keep the office organized, stocked, and running smoothly.
• Executive Assistance – Manage schedules, appointments, and correspondence.
• Administration – Handle filing, record-keeping, and general paperwork.
• Employment Support – Assist with recruitment coordination, onboarding, and HR-related admin.
• Event Planning – Organize internal company events, staff functions, and client meetings.
• Telephone & Front Desk – Answer calls, greet visitors, and handle general inquiries.
• Task Coordination – Liaise with suppliers, service providers, and team members to ensure everything stays on track.
• Reporting minutes and project inspection reports collation and coordination
• Drafting and record keeping of contract documentation related to projects and clients
• Council Liaison - coordinate and manage subcontract runners and office requirements
Who You Are
• Highly organized & detail-oriented – You love structure and efficiency.
• Strong communicator – Professional, friendly, and clear in all interactions.
• Multitasker – Can juggle multiple responsibilities and stay on top of deadlines.
• Problem solver – Proactive and resourceful in handling challenges.
• Professional & well-presented – You represent the company with confidence.
• Tech-savvy – Comfortable with office software and digital tools.
• Administrative / Management jobs
Requirements:
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of architectural software (AutoCAD, Revit, SketchUp, or similar) is a plus.
• Excellent communication skills, both written and verbal.
• A proactive, friendly, and professional attitude.
• Attention to detail and ability to prioritize tasks efficiently.
• Previous office experience or exposure to architecture is preferred.
• Experience with Council submissions will be preferred
Why Join Us
• Work in a collaborative and creative environment.
• Opportunity for career growth and development within the firm.
• Exposure to exciting and diverse architecture projects.
