ClearKept Bookkeeping Services

08/26/2025

Is your private practice quietly leaking money? 💸

These 6 bookkeeping red flags are common among therapists, coaches, and consultants — and ignoring them can cost you dearly.

These red flags could apply to almost any small business. Feel free to adapt what you read here, even if you’re not in therapy or coaching.

08/26/2025

Ever been profitable on paper… but broke in the bank? 😬
My latest article explains why cash flow can sneak up on small business owners, how it differs from profit, and what you can do to stay ahead.

Read it here and get a clearer picture of your finances.

It’s one of the most common frustrations I hear from small business owners, even when they don't know they're expressing it: “I know my business is profitable, but I still feel broke.” That’s not bad math — it’s a cash flow problem.

11/01/2024

“It’s just a small expense, no big deal” --- ever said [or thought] that to yourself? You're certainly not alone, but every coffee, every app subscription, and every supply run counts. When you skip tracking even small expenses, here’s what can happen:

1. Surprise Cash Flow Problems 🚩: Those little charges add up fast and can leave you wondering where your money disappeared to.
2. Missed Tax Deductions 💵: Less tracking means fewer deductions—and that’s money that could be back in your pocket!
3. Limited Insights 🔍: Without a clear picture of where your cash is going, it’s hard to make smart, confident business decisions.

Tracking everything may seem tedious, but it’s worth it. Get in the habit now, and watch how those “little expenses” turn into serious savings!
Want some help with ideas to more easily make a habit out of tracking your expenses? Don't be like Janet. Give me a call!

10/31/2024

Getting behind on the books can happen to the best business owner.
Don't let a temporary lapse threaten to turn you into a zombie at tax time. If you're not careful, past mistakes could come back and BITE you! 🧟‍♂️ 🧟 🧟‍♀️

Use your BRAAAAAAAAAAAAAAINS! 🎃 👻 🎃

10/30/2024

Halloween is my favorite holiday. I swear: after tomorrow, I'll return to my regularly scheduled info and tips for small businesses. For now, though...

10/29/2024

Clean-ups, catch-ups or regular monthly books - I want to help!
All consultations and quotes are free of charge.
My promise to you: I'll work to understand your needs before making any suggestions, and I won't gaze blankly off into the distance with my chin in my hand while we're talking.
Not. Even. Once.
https://buff.ly/48ePLzG

10/28/2024

This week begins my new small business series! I'm switching topics from cash flow considerations to something near and dear to my heart: helping small businesses protect against unexpected expenses. The inaugural post in this series is about building an emergency fund.
Business can be full of surprises—some good, some…not nearly as awesome---and EXPENSIVE. Whether it’s unexpected repairs, a slow sales month, or a sudden opportunity, having a cash reserve can make all the difference!

Here are a few great reasons to consider building a contingency fund:
1. It will help cover surprise expenses without stressing over where the money will come from. 🛠️
2. By setting cash aside, you won’t have to rely on loans or credit to get through a tough time. 💸
3. Unexpected costs won’t disrupt your cash flow or slow down operations. 📉
4. An emergency fund can help you jump on exciting chances to grow, like a new project or a big order. 🚀

Even a small fund can offer a big sense of security. Set aside a little each month—future you will thank you!

10/24/2024

We've made it to the end of the small business cash flow series! Next week: new topics!
Some businesses are evergreen, meaning they're unlikely to experience highs and lows during different times of the year, however many are not. Are you in the second group? You’re not alone! Seasonality can have a big impact on your cash flow, but with the right planning, you can stay ahead of it.
Here's how to prepare:
** Analyze Past Trends 📊: Look at your financial history to identify patterns in sales and expenses. Knowing when your busy and slow periods are can help you plan accordingly.
** Build a Cash Reserve 💰: Use those high-revenue months to save up for the slower times. An emergency fund can help you cover expenses when income dips.
** Adjust Your Budget 🛠️: Tailor your spending based on projected cash flow. You may need to cut back during slow seasons or invest more during peak times.
** Diversify Revenue Streams 📈: Consider adding new products or services to keep revenue coming in year-round, even in your off-season.

Don’t let the ups and downs of seasonality catch you off guard! With the right strategy, you can stay ahead and keep your business financially stable all year round.

10/22/2024

I'm just going to leave this here...
Today's post is civic, not political in nature.
Missouri opened its version of early voting today (actually a non-contested absentee ballot - a first for me), and I strongly encourage everyone who's eligible to exercise their right to vote!
I would never presume to critique HOW people vote. I just feel strongly that everyone who is able should contribute at election time.
Best wishes, friends!

10/21/2024

Managing your business finances doesn’t have to be overwhelming! With the right tools, you can streamline the process and focus more on what you love doing. Today's infographic outlines a few must-have tools to keep your books in order!
Set yourself up for success by embracing these tools and simplifying your bookkeeping tasks!
Want some help with your books (and setting up all this cool technology)? Get in touch with me at https://buff.ly/48ePLzG, and let's talk!