MoGio Virtual Bookkeeping and Admin services

MoGio Virtual Bookkeeping and Admin services Coordinating administrative, accounts and international business relationships tasks. Virtual Bookkeeping and Admin services

MoGio(pronounced Mojo)provides flexible and tailored virtual Bookkeeping and administrative services, delivering more time, money and sanity to SMEs and Start-Ups!

Being Italian has turned out to be more useful in this job than I expected.Partly in the obvious way. I have clients wit...
02/09/2026

Being Italian has turned out to be more useful in this job than I expected.

Partly in the obvious way. I have clients with Italian suppliers, Italian customers, or an Italian parent company, and being able to pick up the phone and sort something out in the right language saves a remarkable amount of time.

Partly in a less obvious way. There's a certain Italian determination that has served me well professionally. When an invoice is 60 days overdue and the third polite email has been ignored, giving up isn't really an option.

English is not my first language. Efficiency is.

What does bookkeeping actually cost, once you count everything?Worth doing the sums properly, because the monthly fee is...
01/09/2026

What does bookkeeping actually cost, once you count everything?

Worth doing the sums properly, because the monthly fee is only one part of it.

There are the hours you spend, which most people underestimate by about half once you include going back to fix things.

There is the accountant's bill, which is lower when records arrive clean, because nobody has to sort them first at accountant rates.

There is the money that quietly leaks. Duplicate payments, subscriptions nobody cancelled, invoices never chased, VAT not reclaimed because a receipt went missing.

And there is what you would do with the time instead, which is the largest of the 4 and the hardest to put a number on.

Add those up before you compare monthly fees.

A client described me recently as her "right hand finance person".I have thought about that phrase a lot since, because ...
28/08/2026

A client described me recently as her "right hand finance person".

I have thought about that phrase a lot since, because it is not how I would have described the service, and it is more accurate than anything I would have written myself.

She did not mean that I do her bookkeeping, although I do. She meant she does not have to think about it. If something needs attention, I raise it. If something needs chasing, it gets chased. If she asks where something stands, she gets an answer the same day rather than a promise to look into it.

That is the difference between buying a task and having someone take it on.

3 roles get confused constantly, so here they are side by side.The bookkeeper records what happened. Invoices, bills, pa...
26/08/2026

3 roles get confused constantly, so here they are side by side.

The bookkeeper records what happened. Invoices, bills, payments, reconciliations, the VAT return prepared and ready to go.

Finance administration is everything around that. Chasing the overdue customer, querying the supplier statement that does not add up, getting approvals moving, keeping the paperwork somewhere findable.

The accountant interprets and files. Year end accounts, corporation tax, the strategic advice, the conversations with HMRC.

Most growing businesses have the third, and are quietly doing the first two themselves at 9pm.

What a normal weekday looks like, for anyone curious.Morning. 3 sets of books, one after the other. Bank reconciliations...
24/08/2026

What a normal weekday looks like, for anyone curious.

Morning. 3 sets of books, one after the other. Bank reconciliations, coding up the week's supplier invoices, flagging 2 that look like duplicates.

Late morning. Chasing an overdue invoice for a client. Politely, but it is the third time, so slightly less politely than the first.

Afternoon. A client's VAT quarter is coming up. Going through the transactions, finding 4 missing receipts, sending a short specific list rather than a vague request for everything.

Late afternoon. A founder rings with a question about whether something is worth putting through the business. 10 minutes, no charge, and it saves him an awkward conversation later.

Not glamorous. Quite satisfying.

“Can a bookkeeper do my tax return?"Some can. I do not, and I like to be clear about that early, because it saves everyo...
21/08/2026

“Can a bookkeeper do my tax return?"

Some can. I do not, and I like to be clear about that early, because it saves everyone a wasted conversation.

What I do is the day to day work, up to and including preparing your VAT return. Bookkeeping, purchase and sales ledger, reconciliations, credit control, and the finance admin around all of it.

What I do not do is payroll, statutory accounts, corporation tax returns or tax advice. Those belong with your accountant, and every client I work with either has one already or gets introduced to one.

That is not a limitation I apologise for. It is why the two roles work well together. Your accountant should be spending their time on the things only they can do, rather than tidying up 12 months of records first.

If you want the in between properly looked after, that is exactly the job.

"The software does it all now."It does a lot. Bank feeds, rules, receipt capture, automatic matching. Genuinely good too...
19/08/2026

"The software does it all now."

It does a lot. Bank feeds, rules, receipt capture, automatic matching. Genuinely good tools, and I use them every day.

Here is what they do not do.

They do not know that the invoice from that supplier is normally £800 and this one is £8,000. They do not know your customer agreed a different rate back in March. They do not chase the client who is 40 days overdue. They do not ring you and say, this does not look right, can we check it.

Software is very good at doing what it is told. It is not good at noticing when something is off.

The best setup is both. Good software, and somebody watching it.

What actually happens if a VAT return is late?Worth knowing, because the worry is usually worse than the reality, and th...
17/08/2026

What actually happens if a VAT return is late?

Worth knowing, because the worry is usually worse than the reality, and the reality is still worth avoiding.

HMRC runs a points system for late submissions. Each late return earns a point, and once you reach the threshold for your filing frequency a fixed penalty applies. Points do expire, but not quickly.

Late payment is handled separately, through interest plus a charge that increases the longer the balance sits outstanding.

The practical point is this. One late return is a nuisance. A pattern of them gets expensive, and it usually happens because the records were not ready rather than because anyone forgot the date.

When the records are kept current, the VAT return becomes a half day job instead of a fortnight. That is the whole difference.

A client building digital platforms supporting women's health came to me with bookkeeping running several months behind....
14/08/2026

A client building digital platforms supporting women's health came to me with bookkeeping running several months behind.

Not because anything had gone wrong. The business had grown quickly, the person who used to keep on top of it had moved on, and it quietly slipped.

Within a few weeks it was clear. Month end reporting became consistent again, and the founder was involved only when I had a question worth asking.

What she noticed was not that the numbers were tidy. It was that she knew where things stood, every week, without having to go and look.

The most common thing people get wrong about bookkeeping is thinking it is data entry.Recording the transaction is the e...
12/08/2026

The most common thing people get wrong about bookkeeping is thinking it is data entry.

Recording the transaction is the easy part. Software does most of it now.

The part that matters is the noticing. A supplier invoice that has come in twice. A customer payment that does not match anything. A currency charge nobody has questioned in 8 months. A subscription still going out for a tool the team stopped using last year.

None of that shows up in a bank feed. It shows up because somebody is looking, and because they know your business well enough to know what normal looks like.

That is the job. The typing is incidental.

Address

Worthing
BN132HU

Opening Hours

Monday 9am - 4pm
Tuesday 9am - 4pm
Wednesday 9am - 4pm
Thursday 9am - 4pm
Friday 9am - 4pm

Telephone

07712 585 299

Website

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