22/11/2017
PA / Administrator - Administration - Nicosia – Cyprus
Dema insurance Agents & Consultants is currently seeking an experienced Secretary to join their professional team. Dealing with all aspects of secretarial duties you will be an integral part of their team. This is a great opportunity to work with a reputable well established company with a great working environment. The company offers a stable working environment and a sterling reputation; this is an ideal opportunity for an experienced secretary, PA, administrator to join a successful company.
Main Duties and Responsibilities
• Greet and welcome guests as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure Reception Area/Conferences, Guests Offices are tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Arrange travel and accommodations
• Filing, photocopying, transcribing and faxing
• Letter writing
• Dealing with telephone and email enquiries
• Creating and maintaining filing systems
• Scheduling and attending meetings, creating agendas and taking minutes
• Keeping diaries and arranging appointments
• Organising travel for Directors
• Produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
• Devising and maintaining office systems
• Liaising with staff and external contacts
• Ordering and maintaining stationery and equipment
• Liaising with colleagues and external contacts to book travel and accommodation
• Organising and storing paperwork, documents and computer-based information
• Photocopying and printing various documents, sometimes on behalf of other colleagues
• Delivering to the insurance companies the relevant payments and documentation when required as well as picking up any documentation from insurance companies that the Company collaborates with
• Making deposits at the relevant banks
• Visiting clients premises to deliver/pick up documents
• Attends to any other duties and assignments required by the Administration Manager.
Candidate Profile
• Proficiency in Microsoft Office Suite
• Professional attitude and appearance
• Solid written and verbal communication skills – both English and Greek
• Good communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills, multitasking and time-management skills, with the ability to prioritize tasks
• Experience in the same or similar position would be an advantage
• Able to work effectively individually or as part of a small team
• Flexible attitude, ability to perform under pressure
• Flexibility to work to the needs of the business when required
• Must have a valid drivers license and vehicle
• College degree / relevant Secretarial course would be highly advantageous.
Remuneration and Benefits
• Attractive remuneration package
• Attractive working hours with an afternoon off
Due to the high volume of applications we receive only short listed candidates will be responded to.
JOB DETAILS:
Job Title: PA / Administrator - Administration - Nicosia - Cyprus
Location: Cyprus, Nicosia
Telephone: +357 99562344
E-mail: [email protected]
